Scheduled departures, custom FITs, and private groups in a single platform — replacing legacy systems and disconnected spreadsheets for established tour operators, inbound operators, and DMCs.
From first quote to final invoice — bookings, itineraries, portals, and accounting in one database.
Purpose-built modules sharing the same trips, guests, vendors, and calendar — so sales, product, operations, and finance work from the same picture.
Unlimited products per vendor, seasonal rates, and product-level inventory in one catalog.
Multi-departure inventory, day-by-day itineraries, rooming lists, and manifests from one screen.
Multiple proposal versions per quote, itinerary templates, and branded PDF proposals that convert straight to bookings.
Fast booking entry, waitlists, split invoices, and integrated card payments — quote to voucher in one flow.
Invoices, deposits, refunds, commissions, and vendor payables — exported cleanly to QuickBooks and Excel.
Mobile-friendly self-service for travelers and agents — forms, documents, itineraries, and secure payments.
Assigned departures, guest lists, expense uploads, and every operational document in guides' hands.
Rules-based confirmations, payment reminders, and form chase — sent from real addresses, not "do-not-reply."
The whole journey of a booking, without handoffs between systems.
Assemble tailor-made itineraries component by component, price them against real vendor rates and seasons, and present polished branded proposals — then convert to a live booking without rework.
SUMMIT TRAILSCtrl K?✨Support RequestLog Out| No | Submitted | Description | Start | Nts | Pax | Cost | Price | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|
| 1 | 08/12/2026 | Classic Route | 03/27/2027 | 8 | 2 | $7,084.80 | $9,840 | Submitted · read-only | View Copy |
| 2 | 08/31/2026 | Amazon Extension | 03/27/2027 | 11 | 2 | $9,547.20 | $13,260 | Submitted · read-only | View Copy |
| 3 | 09/24/2026 | Final — Highlands & Sacred Valley | 03/27/2027 | 10 | 2 | $8,989.20 | $12,485 | Accepted · current | Open Amend… |
Filter departures by date, brand, destination, activity, or theme. Create bookings for scheduled trips in seconds — with live inventory and seasonal pricing built in.
SUMMIT TRAILSCtrl K?✨Support RequestLog Out| Trip Code | Trip Name | Depart | Days | Avail | Room Avail | From |
|---|---|---|---|---|---|---|
| FJE | Fjordland Explorer Hiking | 01/04/2027 | 11 | 2 | 1 | $5,490 |
| FJE | Fjordland Explorer Hiking | 01/18/2027 | 11 | 8 | 4 | $5,490 |
| APH | Andes & Pacific Highlands | 12/15/2026 | 9 | 6 | 3 | $5,240 |
| APH | Andes & Pacific Highlands | 12/29/2026 | 9 | Waitlist | 0 | $5,240 |
| YWE | Yosemite Weekend Escape | 10/29/2026 | 4 | 10 | 5 | $1,890 |
| PAT | Patagonia Explorer | 01/14/2027 | 10 | 6 | 3 | $7,120 |
| PAT | Patagonia Explorer | 02/05/2027 | 10 | 1 | 1 | $7,120 |
| Room Type | Held | Sold | Open |
|---|---|---|---|
| Double | 6 | 5 | 1 |
| Single | 2 | 2 | 0 |
Rooming lists, manifests, and vendor confirmations generated from live booking data. Guests complete forms in their portal; guides get everything for their departures in theirs.
SUMMIT TRAILSCtrl K?✨Support RequestLog Out| Booking ID | Status | Create Date | Reference Name | Pax | Rooms | Total Price | Received | Balance | Actions |
|---|---|---|---|---|---|---|---|---|---|
| 197101 | PD | 02/19/2026 | CARTER,JAMES | 2 | 1 | $10,980.00 | $10,980.00 | $0.00 | View Air |
| 197109 | BK | 03/18/2026 | BENNETT,SARAH | 1 | 1 | $6,380.00 | $1,200.00 | $5,180.00 | View Air |
| 197117 | BK | 04/03/2026 | HOLLOWAY,DANIEL | 2 | 1 | $10,980.00 | $3,000.00 | $7,980.00 | View Air |
| 197122 | BK | 04/20/2026 | DIXON,LINDA | 2 | 1 | $10,980.00 | $1,200.00 | $9,780.00 | View Air |
| 197131 | PD | 05/22/2026 | PARKER,DEBBY | 1 | 1 | $6,380.00 | $6,380.00 | $0.00 | View Air |
| 197138 | BK | 07/04/2026 | ELLIS,BARRY | 2 | 1 | $10,980.00 | $1,200.00 | $9,780.00 | View Air |
| 197143 | BK | 09/07/2026 | MONROE,DEBRA | 2 | 1 | $10,980.00 | $1,200.00 | $9,780.00 | View Air |
Guest payments, split invoices, refunds, commissions, and vendor payables tracked against the booking itself — then exported cleanly to QuickBooks and Excel. No re-keying the same financial data between systems.
SUMMIT TRAILSCtrl K?✨Support RequestLog Out| Amount | Rule | Due Date | |
|---|---|---|---|
| First Deposit | 600.00 | Per Person | |
| Final Due | 10/21/2026 |
| Description | From | To | Basis | Penalty |
|---|---|---|---|---|
| 91+ days prior | 10/05/2026 | Percentage | No charge | |
| 61-90 days prior | 10/06/2026 | 11/04/2026 | Percentage | 25% |
| 46-60 days prior | 11/05/2026 | 11/19/2026 | Percentage | 50% |
| 45 or fewer days | 11/20/2026 | 01/04/2027 | Percentage | 100% |
| Vendor | Description | Created | Type | Amt Req | Curr | Conv Rate | USD Amt | Status | Paid Date |
|---|---|---|---|---|---|---|---|---|---|
| Cascade Alpine Lodge | Group allocation · 7 rooms | 08/09/2026 | Deposit | 42,000.00 | NOK | 0.0951 | $3,994.20 | Paid | 08/15/2026 |
| Cascade Alpine Lodge | Group allocation · 7 rooms | 10/04/2026 | Balance | 63,000.00 | NOK | 0.0951 | $5,991.30 | Requested | |
| Bergen Fjord Charters | Private boat transfer | 10/02/2026 | Balance | 18,500.00 | NOK | 0.0948 | $1,753.80 | Approved | |
| Nordic Mountain Guides | Guide services · 11 days | 10/06/2026 | Balance | 6,400.00 | EUR | 1.0870 | $6,956.80 | Requested |
New in Version 8, the KPI Dashboard puts the year on one screen: sales, bookings, and passengers to date against the same point last year, cash due in and out over the next 20 weeks, and where your inquiries are converting.
Tourcube is purpose-built for high-touch, small-group and custom multi-day operators. Every screen was designed for this business from the start — not adapted from a general-purpose CRM, and not built for high-volume packaged travel.
“Tourcube made what seemed incredibly daunting at first very manageable. It has been a game-changer for Mountain Travel Sobek, and I am confident it will be for others as well.”
“Tourcube has transformed our business. Prior to having TC we were managing everything in spreadsheets and it was a nightmare. Now, TC is the source of truth for everything and I can sleep at night knowing everything is booked in, paid for and ready to go. If you have a complicated business, that you are trying to scale up, Tourcube is a great partner.”
“We were transitioning from a fully custom legacy system, and we needed a partner who understood our business intricately. Most of our needs were met right out of the box — and for the ones that weren’t, Tourcube collaborated with us on tailored solutions.”
Tourcube is built for established operators running sophisticated multi-night programs. If that's you, you'll feel it in the first demo.
We'd rather tell you this before a demo than after one. If Tourcube isn't the right fit, we'll say so. New to the category? Read our guide to what tour operator software is and what it should cover.
Practical guides to FIT quoting, scheduled departures, reservations, CRM, accounting, guest communications, and the systems behind multi-day travel, written from how the work actually runs.
Explore Resources →Tell us how you run trips today. We'll show you the workflows that match — scheduled departures, custom FITs, or both — and give you an honest read on fit. One conversation, your real scenarios, no slide decks.
Prefer email? Reach us at info@tourcube.net