About the Software
Problems We Solve
Eliminate cumbersome, manual processes.
Stop juggling multiple disconnected systems and spreadsheets.
Manage multiple brands within a single database.
Manage operational, website, and itinerary content in one place, reducing duplicate data entry.
Fully integrate every aspect of your tour operation with a single, unified software solution — replacing manual workflows and scattered tools.
Boost efficiency, productivity, and sales while scaling your business with one comprehensive platform.
Toucube provides the following functionality
Customer Profiles
Manage all interactions with clients, agents, and wholesale partners in one centralized platform.
Process website inquiries seamlessly — no more tedious double entry.
Build and segment mailing lists using rich profile data and historical touchpoints captured throughout the inquiry and booking processes.
Automatically sync updates, new contacts, and unsubscribe requests with HubSpot or Mailchimp.
Track and store all client communications — whether generated within Tourcube or synced from Outlook or other external email systems.
Utilize powerful, user-defined email templates and contact scripts to streamline and standardize client communications.
Generate destination- and trip-specific reference lists for prospective travelers based on past traveler evaluations.
Securely store and manage credit card tokens hosted in Authorize.net’s Customer Information Manager (CIM) system.
Manage familial and organizational relationships across multiple profiles for accurate contact linking.
Track and apply travel credits as payment or discounts on future bookings.
Agency Management
Manage locations, commission structure, and agent associations.
Process commission payments.
Manage consortium relationships.
White label proposals and final timings.
Booking Management
Shop and filter departures by date, brand, destination, rating, activity, or theme.
Create bookings for scheduled trips in record time.
Manage bookings generated through the custom FIT quoting process with ease.
Accept credit-card payments through Authorize.net, and securely store client card data to automate future transactions on their PCI-compliant cloud servers.
Instantly produce invoices and email confirmations at the click of a button.
Manage split invoices and complex payment allocations.
Standardize client communications with user-defined contact scripts and templates.
Track and manage vendor confirmations and outgoing payments.
Create and assign follow-up tasks directly linked to bookings.
Automate passenger waivers and traveler information forms through Tourcube’s integrated form system.
Streamline client communications — including upcoming and overdue payment reminders, final documents, payment acknowledgments, welcome-home messages, and trip evaluations.
Custom FIT and Groups
Manage multiple proposal versions within a single quote.
Copy and modify proposals from current or past quotes for fast re-use.
Store itinerary templates to quickly generate new proposals from suggested itineraries.
Automatically load pre-defined text, copy, and images into proposals — with the flexibility to edit client versions without altering source data.
Generate professional PDF proposals using your own brand-specific design templates.
Create co-branded or white-label proposals for agency partners.
Deliver proposals via email attachment or secure web-view links for inline browser display.
Seamlessly integrate with AXUS to produce final timing documents automatically.
Coming in Q1 2026 — fully web enabled proposals and final documents.
Itinerary Management
Create and manage brand-personalized PDF proposal itineraries and final timings, automatically published to your website for seamless online access.
Specify all trip inclusions and optional services to clearly communicate what's included and what can be customized.
Managing and printing departure-specific itineraries quickly and efficiently.
Produce guest-facing documents such as customized departure itineraries and trip planners.
Create departure specific itineraries for group tours.
Trip Management
Define multiple departure dates with associated inventory control and seasonal pricing.
Create and manage brand-personalized PDF itineraries, automatically published to your website for seamless online access.
Specify all trip inclusions and optional services to clearly communicate what’s included and what can be customized.
Use a powerful departure management interface to handle every aspect of a departure from one central location, including:
Managing all passengers on a specific departure.
Managing all vendor services linked to that departure.
Running departure-related reports such as rooming lists and manifests.
Managing and printing departure-specific itineraries quickly and efficiently.
Departure Management
Manage all departure passengers and departure-related reporting from a single centralized interface.
Oversee group allocations and vendor payments efficiently.
Use integrated, user-defined forms to capture and manage custom data.
Schedule automated emails using user-defined scripts and rules for timely, personalized communication.
Generate key operational reports — including rooming lists, manifests, and air lists.
Produce guest-facing documents such as customized departure itineraries, trip planners, hotel lists, and trip rosters.
Automated Emails
Schedule automated emails using user-defined scripts and rules for timely, personalized communication.
Streamline client communications — including upcoming and overdue payment reminders, final documents, payment acknowledgments, welcome-home messages, and trip evaluations.
Automate “form chase” with rules based reminders.
Emails can be configured to come from specific users or booking contextual roles. No mass emails from “do not reply” accounts.
Vendor & Product Management
Tourcube’s powerful Products module enables tour operators to build and manage vendors and their vendor products, forming the foundation of both pre-packaged trips and custom quote proposals.
Maintain complete vendor contact information in one centralized location.
Store unlimited products for each vendor.
Associate a single vendor with multiple suppliers for flexible sourcing.
Store and manage detailed vendor and product content, including:
Proposal text
Final timing details (e.g., meetup instructions, packing lists)
Directions and “How to get there” information
Store and link images for use in proposals and on your website.
Manage seasonal pricing and product-level inventory with precision and ease.
Accounting & Payments Management
Tourcube enables tour operators to manage all financial transactions — including invoices, receipts, refunds, agency commissions, and vendor payment requests — fully integrated with booking and departure group data.
Accept client payments securely through Authorize.net, with full integration to Customer Information Manager (CIM) for automated processing of deposits and final payments.
Create, manage, and reference stored customer payment profiles within Authorize.net’s PCI-compliant environment.
Export all key accounting data — including clients, invoices, receipts, vendors, refunds, commissions, and vendor payments — to Excel for seamless import into QuickBooks or other accounting systems.
Guest Portal
Tourcube’s online guest portal is a mobile-friendly platform that provides self-service features for both direct clients and travel agents — right out of the box.
Enable clients to manage their accounts, view booking details, submit forms, access documents, and make secure payments — all within the integrated guest portal.
Integrated Forms – Tourcube’s powerful forms tool allows users to build, map, and deploy a wide range of booking-related forms, including Passenger Information Forms, Payment Authorizations, and Trip Evaluations.
Payment Portal – Accept payments anytime through Authorize.net’s Accept Hosted platform, using SAQ-A-compliant web payment forms for the highest level of data security.
Guide Portal
Tourcube’s online guide portal is a mobile-friendly platform that provides ability for guides and trip leaders to login and manage the departures to which they are assigned.
View upcoming and past departures.
Access guest lists and guest details
Upload required forms and documents such as expense reports.
View and download all departure related documents and reports
Online Bookings
Tourcube’s online booking platform provides self-service features for both direct clients and travel agents — right out of the box.
Tourcube’s integrated online booking engine integrates with live inventory and allows you to accept bookings and payments 24/7 for all your trips.
Easily integrate with your website via a link.
Website Integration
Manage all website content, including images, directly within the Tourcube database for centralized control and easy updates.
Push content seamlessly from Tourcube to WordPress or Laravel websites via built-in APIs.
Deliver live departure dates, pricing, and inventory to your website through Tourcube’s REST API, ensuring real-time availability for visitors.
Accept website form submissions directly into Tourcube using secure REST API endpoints.
Connect your site to Tourcube’s out-of-the-box booking engine to accept live bookings instantly.
Reporting
Generate key operational reports — including rooming lists, manifests, and air lists.
Review and export all key — including clients, booking data, evaluation responses, accounting transactions, product information — to Excel.
Automate key daily reports for delivery by email and upload to AWS/Wasabi.
3rd Party Integrations
Connect your business with out-of-the-box integrations that connect Tourcube seamlessly to the tools you already use — enhancing automation, connectivity, and productivity across every part of your operation.
Integrate effortlessly with:
HubSpot – synchronize contacts, communications, and contact meta-data.
Mailchimp – synchronize contacts and contact meta data, and manage unsubscribe updates automatically.
AXUS – generate and sync final trip timing documents.
DerbySoft – access live accommodation inventory and automate bookings and cancelations.
Arch RoamRight , Travelex Travel Insurance – streamline insurance offerings for travelers and quote, book and cancel insurance via API.
Wasabi, AWS – automate syncing of images and itineraries to streamline website integration.
WordPress – publish trip and departure information directly to your website.
Authorize.net – process secure online payments and manage stored payment profiles.
QuickBooks (via SaasAnt) – export accounting data for streamlined import.
Amadeus – check and update traveler flight schedules for operational accuracy.